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Team Assistant in Vancouver at Procom

Date Posted: 4/16/2018

Job Snapshot

Job Description

Job ID: 250186

Team Assistant

On behalf of our client, Procom is currently seeking a Team Assistant to be responsible for supporting the day-to-day business activities of a team of  20-25 people (Senior Managers, Directors, Managing Directors, Vice-Presidents, and Senior Vice-Presidents) in a fast-paced, multitasking environment.

Team Assistant Job Details:

  • Monitor Google calendar. This includes responsibility for arranging internal and external meetings, responding to changing priorities, coordination of meeting logistics and preparation of supporting materials.
  • Assist with travel arrangements—make bookings in advance, prepare itinerary, coordinate last minute changes (flights, cars, hotels, team communications), maintain travel profiles, assist with directions; handle passport and visa issues.
  • Process submission of expenses; provide recurring review of expense submissions.
  • Reserve conference rooms; arrange for catering; set up conference calls.
  • Process invoices via ePayables as directed by client service staff.
  • Scanning, printing and photocopying for assigned team.
  • Filing final documents into LoS repositories (eg Consulting MAP files, Tax DMS, Deals BRS and ASR Aura), if requested.
  • Printing/formatting of Excel or Google documents, managing workflow to and from Office Services.

Team Assistant Mandatory Skills:

  • High school diploma required.
  • 3+ years of experience, or relevant transferable skills, supporting a fast-paced team.
  • Extensive technical knowledge and proficiency in Google Mail/Calendar, Google Hangouts, Lotus Notes, Webex, iPhone, iPad and social media tools, i.e., LinkedIn etc.
  • Strong client service focus.
  • The ability to work well both independently and in a team environment.
  • Effective listening skills; excellent oral and written communication skills
  • Strong spelling, editing, proofreading, punctuation and grammar skills.
  • Excellent judgement and strong problem solving skills.
  • Exceptional organizational skills and the ability to prioritize multiple responsibilities.
  • Adaptable and able to work within tight deadlines, demonstrating flexibility.
  • Confidence in ability to work in a highly technical and ever changing work environment.
  • Must be able to demonstrate proficiency in Google Suite and MS Office Suite.
  • Function as a backup for other team members and contribute to other teaming activities as directed.

 Team Assistant Desired Skills:

  • Post-secondary education is an asset.
  • Bilingualism is an asset/requirement.
  • Previous experience working in a partnership or professional services firm is an asset.

Team Assistant Assignment Length 

6 month contract

Team Assistant Start Date 

ASAP

Team Assistant Assignment Location 

Downtown Vancouver, BC